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Administrative Assistant

Utilities Service, LLC

We are currently seeking an Administrative Assistant to join our team. Essential Functions Answer phones and route calls, provide information to client, refer questions and issues to appropriate staff for problem resolution Create internal/external correspondence, presentations and spreadsheets Complete payroll input for employees on a project ensuring deadlines are met Process incoming and outgoing mail Order and maintain office supplies Schedule and set-up internal meetings/conference calls/catering as required May act as a liaison for office locations and maintenance issues May act as liaison for vendors and ensure appropriate coding and payment of office related invoices Assist with the hiring practices (advertisement, phone screens, interviews) Assist with all new hire paperwork Create and maintain personnel files Assist other co-workers with other duties as asked Data entry into various programs Minimum Requirements Due to the inherently dangerous nature of the industry and requirements to work with or around hazardous equipment, employees must be able to maintain attention and concentration for extended periods of time. Proficiency in Microsoft Office and Outlook Must be able to write, read and comprehend written and verbal job instructions/information. Must be able to communicate with others Able to multi-task and produce in a high paced team oriented environment Strong interpersonal and customer service skills Organized, detail oriented and follows-through ​ Physical Requirements: – – – Key: _Rarely_ less than 10% _Occasionally_ up to 33% _Frequently_ up to 66% _Continuously_ 67% to 100% – – – Standing: _Frequently_ Seeing: _Continuously_ Walking: _Frequently_ Reading: _Continuously_ Sitting: _Continuously_ Reaching: _Occasionally_ Stooping: _Rarely_ Range of Motion: _Frequently_ Kneeling: _Rarely_ Hearing – Speech Range: _Frequently_ Squatting: _Rarely_ Depth Perception: _Rarely_ Body Twisting: _Frequently_ Color Vision: _Continuously_ Crawling: _Rarely_ Lifting: _Rarely_ Sense of Touch: _Frequently_ Carrying: _Rarely_ Manual Dexterity: _Rarely_ Pushing: _Rarely_ Speaking Clearly: _Continuously_ Pulling: _Rarely_ Seeing Distant: _Continuously_ Climbing Ladders: _Rarely_ Climbing On/Off Truck: _Rarely_ Climbing Stairs: _Continuously_ Climbing: _Rarely_ Balancing: _Rarely_ Gripping: _Rarely_ Lifting up to 10 lbs: _Rarely_ Lifting over 10 lbs to 50 lbs: _Rarely_ Lifting up to 50 lbs: _Rarely_ Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext 1339. An Equal Opportunity Employer, including disabled and vets.